top of page
RCIS26 Logo (1).jpg

28 September to

3 October 2026

Barker Indigenous Artwork (1).jpg

Letters of Commitment (LoC) 

The LoC system allows you to secure your school’s participation and reserve places before finalising your delegation. This ensures our hosts can plan effectively while giving you more time to select your delegates.

​

  • LoC Submission Deadline: LoCs will be accepted until the conference reaches capacity or 27 February 2026, whichever comes first.

  • Waitlist: If capacity remains, additional spots will be released on 1 March 2026.

  • Delegate Registration Deadline: Registration of individual named delegates against the number of places reserved on your LoC will close on 30 April 2026.

​

How to Submit Your LoC
Follow these two steps to complete the process:

​

  1. Download and complete the Letter of Commitment template, specifying the number of students and adults attending.

  2. Upload the completed and signed LoC using this link 

​

Conference Fees

Student delegates: 

  • AUD $2,122 (Twin Occupancy during the hotel stay)

 

Adult delegates:

  • AUD $2,854 for Twin Occupancy

  • AUD $3,086 for Single Occupancy


Delegate fees are fixed regardless of the duration of stay (e.g. an adult delegate that participates in the first three days only and then leaves will still pay the full delegate fee as the conference budget is predicated on a fixed number of delegate places).

 

The prices above include:

  • All meals throughout the duration of the conference; 

  • Accommodation throughout the Conference from 28 September to 3 October 2026: For Adults - Hotel accommodation (twin or single) / For Students - A combination of Hotel (same as adults) on some nights and Homestay on others;

  • All transport throughout the duration of the conference (including pick up from, and drop off to, Sydney International Airport on 28 September and 3 October);  

  • All visits and activities throughout the duration of the Conference.

     

The prices above do not include:

  • any travel up to the point of arrival at Sydney International Airport on 28 September 2026;  

  • any travel from the point of departure from Sydney International Airport on 3 October 2026;

  • visas, if required;  

  • personal spending money (for souvenirs and extra drinks/snacks);  

  • personal equipment or;

  • any pre/post conference trips.  

 

Payment of Delegate Fees

You will be invoiced by the Host Schools for the number of places you have indicated on your Letter of Commitment. Invoicing will begin in the New Year, with the final invoices raised just after the LoC deadline of 27 February. Details for payment will be outlined on your invoice.

​

Cancellation Policy
Before submitting your school’s LoC, please carefully review the Cancellation Policy. When you submit a signed LoC, this commits your school to attending the conference and confirms the size of its delegation.

 

All cancellations and alterations to your booking are subject to this cancellation schedule: 

  • Cancellations up until the end of March 2026 will receive a 75% refund;

  • Cancellations during April 2026 will receive a 50% refund;

  • From 1st May 2026 no refunds will be issued.

bottom of page