Student delegates: 

• AUD $2,122 (Twin Occupancy during the hotel stay)

 

Adult delegates:

• AUD $2,854 for Twin Occupancy

• AUD $3,086 for Single Occupancy

Delegate fees are fixed regardless of the duration of stay (e.g. an adult delegate that participates in the first three days only and then leaves will still pay the full delegate fee as the conference budget is predicated on a fixed number of delegate places).

 

The prices above include:

• All meals throughout the duration of the conference; 

• Accommodation throughout the Conference from 28 September to 3 October 2026: For Adults - Hotel accommodation (twin or single) / For Students - A combination of Hotel (same as adults) on some nights and Homestay on others;

• All transport throughout the duration of the conference (including pick up from, and drop off to, Sydney International Airport on 28 September and 3 October);  

• All visits and activities throughout the duration of the Conference.

   

The prices above do not include:

• any travel up to the point of arrival at Sydney International Airport on 28 September 2026;  

• any travel from the point of departure from Sydney International Airport on 3 October 2026;

• visas, if required;  

• personal spending money (for souvenirs and extra drinks/snacks);  

• personal equipment or;

• any pre/post conference trips.  

 

Payment of Delegate Fees

You will be invoiced by the Host Schools for the number of places you have indicated on your Letter of Commitment. Invoicing will begin in the New Year, with the final invoices raised just after the LoC deadline of 27 February. Details for payment will be outlined on your invoice.

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Cancellation Policy

Recognising the current climate of uncertainty and its impact on travel planning and cost, our hosts at Barker College are keen that schools have as much time as possible in which to feel confident about their capacity to travel.

 

With this in mind, headmaster Phillip Heath has generously extended cancellation deadline by one month, so that:

• cancellations during May 2026 will now continue to receive a 50% refund.

• From 1 June 2026, no refunds will be issued.

 

The aim is to extend to your schools a greater measure of flexibility and assurance as you make decisions in your own contexts, whilst still enabling Barker College to meet planning deadlines and honour its contractual obligations with hotels and other suppliers.